Responsibilities
- Manage the billing process by accurately preparing and issuing invoices to clients in a timely manner.
- Reconcile freight bills and resolve any discrepancies or disputes with clients or carriers.
- Process payroll for company drivers and staff, ensuring accurate calculations of hours, deductions, and reimbursements.
- Maintain records of billing, payments, and payroll activities in compliance with company policies and industry regulations.
- Collaborate with the accounting team to ensure proper documentation for audits and financial reporting.
- Respond to client and driver inquiries regarding billing, payments, and payroll, resolving issues promptly and professionally.
- Verify and input data into the company’s transportation management and accounting systems.
- Ensure compliance with all applicable labor laws, tax regulations, and trucking industry standards related to billing and payroll.
- Monitor accounts receivable and follow up on overdue payments to maintain cash flow.
- Assist in generating monthly financial reports and performance metrics related to billing and payroll.
Required Qualifications
- Minimum of 6 months proven experience in billing and payroll, preferably within the trucking or transportation industry.
- Strong understanding of payroll systems, billing processes, and industry-specific regulations.
- Proficiency in accounting software and transportation management systems (TMS).
- Excellent attention to detail and accuracy in handling financial records and calculations.
- Strong organizational and time-management skills to meet strict deadlines.
- Effective communication skills to collaborate with clients, drivers, and internal teams.
- Ability to resolve issues efficiently and professionally under pressure.
- High school diploma or equivalent; an associate’s or bachelor’s degree in accounting, finance, or a related field is a plus.
- Familiarity with DOT compliance and industry-specific billing practices is preferred.
- Bilingual in English and Spanish is a bonus but not required.
Qualifications with added value
- Proficiency in English is highly valued and a slight accent is not a barrier.
- Fluency in Spanish is beneficial.
Payment Structure
- This position offers a fixed base salary, which will be determined based on relevant experience and skill level, along with a bonus structure. Bonuses are calculated based on quarterly performance appraisal.